Commonly Used Macros in Ke Ping’s Normal.dot

Ke Ping

 

1  Macros applicable to paragraphs

 

For controlling styles in most writing tasks

Ctrl + Shift + 0 (…9):

Heading 0 to Heading 9

Ctrl + Shift + N:   

正文 (Normal)  (Times New Roman / 宋体, 11 pt / 五号. Line space: 13.2 pt)

Ctrl + Shift + M:   

正文Blue (NormalBlue)  (Times New Roman / 宋体, 11 pt / 五号. Blue. Flush left. Line space: 13.2 pt)

Ctrl + Shift + C:

Chinese  (Times New Roman / 宋体, 10.5 pt / 五号. Line space: 14.4 pt)

Ctrl + Shift + I:

Indent  (Arial/楷体, 9 pt / 小五. Indent 0.74 cm from left and right borders. Line space: 11.6 pt)

Ctrl + Shift + H:

Hanging Indent  (Arial/楷体, 9 pt / 小五. Hanging indent 0.74 cm. Line space: 11.6 pt)

Ctrl + Shift + B:

Bib(liographic)Indent  (Times New Roman / 宋体, 10 pt / 五号. Hanging indent 0.74 cm. Paragraph space: 0.2 line before paragraph. Line space: 11.6 pt)

Ctrl + Shift + E:

Source  (Arial/楷体, 6 pt. Right flush. Indent 0.3 cm from left and right borders. Line space: single line)

 

For controlling styles when writing a thesis/letter, or when creating a figure/table or webpage (Styles most frequently employed in MA and PhD theses as stipulated by the Department of English of Nanjing University.)

Ctrl + Shift + 1:

Heading 1 (For level 1 headings)

Ctrl + Alt + Shift + 2:

Heading 2NJU  (= Heading 2 + Flush left. For level 2 headings)

Ctrl + Alt + Shift + 3:

Heading 3NJU  (= Heading 3 + Flush left. For level 3 headings)

Ctrl + Shift + 4:

Heading 4  (For level 4 headings)

Ctrl + Shift + L:

Thesis/Letter  (Times New Roman / 宋体, 12 pt / 小四. Line space: 1.5 line. For body texts)

Ctrl + Alt + Shift + ; :

ThesisNJUIndent (Times New Roman / 宋体, 12 pt / 小四. Indent 0.74 cm from left and right borders. Paragraph space: 0.2 line after paragraph. Line space: Single [12.6 pt]. For block quotations)

Ctrl + Alt + ` :

TableLabel  (Arial/黑体, bold, 9.5 pt. Flush left. Kept on the same page with the next paragraph.  Line space: 13.2 pt. For table or figure headings)

Ctrl + Shift + ` :

TableText  (Arial/楷体, 9.5 pt. Flush left. Line space:12 pt.  For table or figure texts)

Alt + Shift + ` :

TableHangingIndentText  (Arial/楷体, 9.5 pt. Flush left. Indent 0.1 字符 from left and right borders. Hanging indent  2.2 字符. Line space:12 pt. Tab stop: 1.65 字符. For aligned bullet points in a list)

Ctrl + Alt + ; :

ThesisBib(liographic)Indent  (Times New Roman / 宋体, 12 pt. Hanging indent 0.74 cm. Paragraph space: 0.2 line before paragraph. Line space:12.6 pt. For items under “References” / “Works Cited”)

Ctrl + Shift + ; :

ThesisIndent  (Arial/楷体, 10 pt. Indent 0.74 cm from left and right borders. Flush left. Paragraph space: 0.15 line before and after paragraph. Line space: 12.6 pt)

Ctrl + Shift + ’ :

ThesisHangingIndent  (Arial/楷体, 10 pt. Indent 0.74 cm from left and right borders. Flush left. Hanging indent 0.74 cm. Line space: 12.6 pt)

Alt + Shift + ; :

Webpage  (Arial/黑体, 10.5 pt / 五号. Line space: 12.6 pt; Paragraph space: 0.3 line before and after paragraph)

 

For controlling line space

F9:

Single-space lines

 

2  Macros applicable to fonts

 

For adjusting fonts

F12:

Set font to  Arial/楷体, 8 pt, indigo, hidden/unhidden  {This is a toggle (on-off) switch; you can press it to toggle between the hidden and unhidden states of a selected stretch of text.}

Ctrl + 7:

Set font to  Times New Roman / 宋体, 10.5 pt / 五号

Ctrl + 8:

Set font to 10 pt

Ctrl + 9:

Set font to  Times New Roman / 宋体, 9 pt / 小五, dark blue

Ctrl + 0:

Set font to  Times New Roman / 宋体, 9 pt / 小五, black

 

For highlighting and dehighlighting a stretch of text

Alt + 9:

Highlight text in bluish grey

Alt + 0:

Highlight text in yellow

Alt + Equal Sign:

Highlight text in red and set font to bold white

Alt + F11:

Highlight text in blue and set font to bold white

Alt + F12:

Highlight text in magenta and set font to bold white

Alt + Left Bracket

Highlight text in 50% grey and set font to bold white

Ctrl + Right Bracket

Dehighlight text and remove all other formats

Ctrl + K:

Turn text into 楷体, 五号, bold

 

For reviewing a text (by adding color to fonts)

Ctrl + Hyphen Sign:

Set font to magenta and wavy underlined

Ctrl + Equal Sign:

Set font to red and underlined

Alt + Backslash:

Set font to Arial/楷体 8pt red underlined

Ctrl + Backslash:

Set font to Arial/楷体 8pt red bold underlined

F8:

Set font to red and double underlined

F10:

Set font to red and strike it out

F11:

Set font to light blue and underlined

Ctrl + Left Bracket:

Set font to 50% grey

Ctrl + Right Square Bracket:

Remove all font colors and other formats

 

3  Macros used in processing texts for corpora

 

For processing texts copied from webpages

Alt + F1:

Delete redundant spaces and hard carriage returns, and substitute curved quotation marks for straight ones, etc. in English webpages

Ctrl + `:

Delete all hard carriage returns (to merge multiple paragraphs) and redundant spaces, and substitute curved quotation marks for straight ones, etc. in English webpages

Ctrl + F1:

Delete redundant spaces and hard carriage returns, and substitute tabs for spaces, etc. in Chinese webpages

Ctrl + 1:

Delete all hard carriage returns (to merge multiple paragraphs) and redundant spaces, and substitute tabs for spaces, etc. in Chinese webpages

 

For compiling entries in a corpus

Ctrl + 2:

Mark with “★★” paragraphs with an incorrect number (< or >11) of tabs

Ctrl + 3:

Insert sources and the date at specified tab stop positions

Ctrl + 4:

Insert sources at the end of each paragraph in a table or tables

 

 

 

        *  My graduate student Xu Derong wrote the specification of part of the macros listed here. His kind help is hereby acknowledged.